Realdolmen Education

Details

Staffing your Projects with Resources by using Microsoft Project

This course is currently not scheduled on the open calendar, but can be organized on request.

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Duration

1 day(s)

Audience

This course is intended for everybody who wants to manage, follow-up and optimize project resources in a structured way on the PC.

Prerequisites

A general knowledge of the basic principles and manipulations in Windows is needed. A general and/or practical knowlegde of project management principles is an advantage when following this training. A good practical and/or theoretical knowledge of the usage of MS project in defining project tasks is absolutely necessary to be able to follow this training. (See contents of the course 'Making Project Plans by using MS Project 2010 ').

Objectives

To obtain a clear view of the components, possibilities and principles of MS Project. After this training the course participants are able to manage independently their project resources in MS Project.

Methods

Instructor-led training with individual support. Practical exercises make it possible for the course participants to familiarize with the possibilities of the product. Each participant will execute the exercices on his own workstation.

Description

Microsoft Project is a software program for Project Management. This software will assist the Project Manager when he is creating, tracking and reporting about his projects. Via the graphical(MS Windows) user-interface it offers lots of presentation possibilities for the different project data and it is easy to learn and to use.

This course focuses on the resource management by using MS project. This includes the definition of work, material and cost resources, the assignment of resources to tasks, the identification of over- and underallocations, and the techniques to resolve overallocations. Moreover, the assignment of resources to tasks, makes it possible to control project and task costs.Resource unavailability will be registered in different ways, one of which is the usage of the resource calendars. We will go through the different resource views, as there are the resource sheet, resource graph, resource usage and task usage. We will also explain how the new Team Planner view can be used.

Contents

  • Introduction of resources
    • Working on the resource sheet view
      • Introduction of the resource data : name, material label, max units
      • Resource types : work, material and cost
      • Standard cost, overtime and fixed costs
      • Resource calendar vs. availability
      • Documentation about resources
      • Changing costs in time
      • Using cost rate tables
  • Assigning resources to tasks
    • Methods to assign resources to tasks
      • Using the "Split Screen" method
      • Using the "Assign Resources" icon
      • Using the "Resource Names" column
      • Using the "Task Information" window
    • Effort Driven scheduling
    • Importance of the Task Type (Fixed Duration/Work/Units)
  • Finding over- and underallocations of resources
    • Using the Resource Sheet view
    • Using the Resource graph
    • Using the Resource Usage view
    • Resolving overallocations
      • Manual
      • Automatic
    • Using the Team Planner view
  • Calculation of the project costs
    • Total project cost
    • Costs per task on the Task Usage view
    • Costs per resource on the Resource Usage view
  • Introduction to "Enterprise Project Management"
    • Working with shared resources
      • Using a resource pool
    • Microsoft Project Server
      • Activities of the project manager in a Project Server environment
      • Activities of the resources in a Project Server environment