Realdolmen Education

Details

Managing Projects in a Microsoft Project Server Environment

This course is currently not scheduled on the open calendar, but can be organized on request.

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Duration

2 day(s)

Audience

Candidates for this course are System Administrators, Project Managers and Team Leaders who operate in medium to large computing environments that use the Microsoft Project Serverâ„¢ 2007 software.

Prerequisites

Before attending this course, students must have a good knowledge of Microsoft Project 2007 in general. Having a working knowledge of basic project management concepts is also needed.

Objectives

This training provides students the knowledge and skills necessary to effectively configure, manage and use a Microsoft Project Server 2007 solution.

Methods

Class training alternated with exercises. Each student disposes of a workstation. For each module, the explained items will be performed in practice.

Description

Lots of medium to large size companies using MS Project have multiple project managers, planning dozens of projects, and using sometimes hundreds of resources working to all of these projects.Communication between the project managers and the resources is a difficult issue, and can be improved considerably by using the Project Server.

Resources need to be informed about the tasks to be performed and about the dates when these tasks need to be performed. Project Web Access is a simple tool to inform all resources about the planned work. Resources dispose of different views to check tasks, dates, duration, work and other relevant information. They are also able to link documents, risks and issues by using windows sharepoint services to the tasks assigned to them.

Registration of actual work performed by the resources is the key information for project managers to track project progress. Based on this information the project manager can adjust the planning of the running projects to keep them on track. Project Web Access offers the possibility for resources to register on a timesheet view the hours spend to each task. The project manager can than easily import this information into the project.

As project managers need to assign resources to their projects, they need to have a view of the availability of the resources. Using the Project Server Web Access they can assign resources to tasks with a correct knowlegde of skills and availability of all enterprise resources.

Company executives need to have an overall view of running projects. Portfolio Analyzer is a tool to be used in setting priorites in the execution of projects.

Contents

  • The Project Workgroup and Enterprise Model
    • Roles in enterprise project management
    • Project Server components
    • Project server architecture overview
    • Project workgroup collaboration tasks
    • Enterprise project management steps
  • Administering Project Server and Project Web Access
    • Project Server configuration
    • Manage users and permissions
    • Managing security - groups, categories of information and templates
    • The enterprise resource pool
    • Configuring Portfolio Analyzer
    • Setting the enterprise project version
    • Standardizing enterprise project elements
    • Setting up team member timesheets
  • Managing Enterprise Projects and Resources
    • Setting up Project Professional for your server
    • Logging on to the server via Project Professional
    • Logging on to the server via Project Web Access
    • Creating and maintaining enterprise projects
    • Working offline with enterprise projects
    • Building the enterprise project team
    • Working with generic resources
    • Working with enterprise resource outline codes
    • Assembling the project team
    • Assigning tasks to enterprise resources
  • Collaborating with the Project Team
    • Designing the team member timesheet
    • Configure update options
    • Setting up E-mail notifications
    • Setting rules for accepting updates
    • Publishing information for team members
    • Submitting requests to team members
    • Accepting updates from team members
    • Managing documents, risks and issues using Windows Sharepoint Services
    • Tracking non-project tasks and time
  • Participating on a Team using Project Web Access
    • Accepting new and changed assignments
    • Creating new tasks
    • Assigning yourself to existing tasks
    • Submitting progress information
    • Writing status reports
    • Working with the timesheet and Gantt Chart
    • Setting up E-mail reminders
    • Setting up outlook calendar integration
    • Managing risks, issues and documents using Windows Sharepoint Services
    • Managing resources
  • Making Executive Decisions using Project Web Access
    • Working with views and fields
    • Analyzing the project portfolio
    • Analyzing resource information
    • Using the Portfolio Analyzer